Copiers Are In General More Affordable Than Traditional Printers

If you own a small to medium enterprise in South Africa, copiers are an essential part of your business. Copiers are in general more affordable than traditional printers. There are certain aspects and functions you can look for in your copiers that’ll make them even more cost effective for your company. By choosing an energy star copier, you’ll be saving on electricity costs. It would seem that if you do not have a high print or copy ratio in your office, leasing copiers may be a more feasible and practical approach to your copier and printing needs. You may assume that you already know the basics when it comes to copier leasing. It can’t be that much different from leasing a car, or a boat, you may think. While there may be some overlapping principles between them, when making a business decision knowing only the basics isn’t enough.

Which questions should you be asking yourself, and your prospective copier leasing company? Start with investigating the advantages of leasing a copier for your business might hold for you. To start with, copier leases have a lower monthly installment than the purchasing and financing of a copier would cost you. You also require a smaller initial output of capital by leasing a copier than you would to purchase one. Furthermore when leasing a copier, the lease would make it easier to upgrade to newer and more up to date copiers every few years, which allows your company to continuously benefit from the latest technology.

Which business would benefit most from a copier lease? Business that makes more than 700 copies a month would do well to invest in a copy machine lease. An important aspect to take into account with a copier lease is that the price of the monthly rental increases with the amount of prints or copies made. It is therefore important to approximate your monthly copy and print volume as precisely as possible to predict your monthly budget.

You may wonder what some of the common mistakes involving a copier lease may be. There are some key factors worth investigating to ensure that you don’t end up spending more than you would by investing in your own copier or printer. Start by ascertaining what the per-copy charge in the lease contract states. Some copier leasing companies charge a predefined amount for ever copy made on their machine, while other companies may charge you a minimum monthly quota that will be charged regardless of whether you actually use the machine or not. If the contract does include a minimum, ensure that the stipulated minimum charge is within the office’s reach.

When you’re negotiating consumables within your copier leasing agreement, it may become a delicate situation. After the initial payment per copy made, consumables such as the ink will be your most expensive expenditure. The copier leasing company may offer an fully inclusive deal where they provide the toners and ink, but it may not always be the better option. When buying these separately, you may be able to save up to 20% of the price should you not buy through the lease company. Do your homework before signing a lease!

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